- Items will be retained for at least 10 years from the date of deposition.
- White Rose Research Online will try to ensure continued readability and accessibility.
- Items will be migrated to new file formats where necessary.
- Where possible, software emulations will be provided to access un-migrated formats.
- It may not be possible to guarantee the readability of some unusual file formats.
- White Rose Research Online is working with external partners to:
- convert or migrate file formats
- develop and implement software emulations for old file formats
- record preservation metadata
- backup items in external archives
- White Rose Research Online regularly backs up its files according to current best practice.
- The original bit stream is retained for all items, in addition to any upgraded formats.
- Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
- Acceptable reasons for withdrawal include:
- Journal publishers' rules
- Proven copyright violation or plagiarism
- Legal requirements and proven violations
- National Security
- Falsified research
- Withdrawn items are not deleted per se, but are removed from public view.
- Withdrawn items' identifiers/URLs are retained transiently.
- URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
- a link to a replacement version, where available
- a note explaining the reasons for withdrawal
- The metadata of withdrawn items will not be searchable.
- Changes to deposited items are not permitted.
- Errata and corrigenda lists may be included with the original record if required.
- If necessary, an updated version may be deposited.
- There will be links between earlier and later versions, with the most recent version clearly identified.
- In the event of White Rose Research Online being closed down, the database will be transferred to another appropriate archive.
Page last updated:
12 May, 2008