Local publication databases

Central, university-wide databases

The University of Leeds has a centralised publication database, separate from the White Rose repository. The publication database has been in existence for several years and was used for the 2008 RAE data submission. The University is in the process (Sept 08) of migrating the publication database from a database written in-house, to a commercial platform. [20/02/09 - see our Symplectic page for more information.]

Neither the University of York nor the University of Sheffield has a similar database at present - though both institutions are actively investigating this possibility. Some institutions effectively use their repository as their centralised publication database; this is unlikely to be the case for WRRO. All three institutions are looking to develop products which can help with their REF submission - including measures of esteem and citation intelligence data which WRRO is currently unable to offer. The consortial nature of WRRO is also a pertinent factor in the likelihood it will be used as a key component of any REF submission.

The development of new - but potentially complementary - local systems to handle research data presents a positive opportunity for WRRO to become more firmly embedded within researcher work practices; however, until seamless linkage is acheived between the emerging systems and WRRO, their introduction makes advocating WRRO more difficult.

Departmental databases

We have also looked across the consortium for other, departmental based publication databases with a view to either establishing a link between our systems or replacing the departmental system.

Our web site survey looked for sources of bibliographic data and these are summarised in the Database Prevalence Report (v1.0 April 2008) pdf

The survey of websites was carried out between October 2007 and February 2008.
The original aim of the survey was to focus on full text sources of research outputs and also publications databases. However, it soon became clear that there were not very many publications databases or large collections of full texts. The focus of the survey became a mapping exercise of where and how research outputs were presented online.

Again, the development of central research management systems is relevant: we were concerned that any links created between departmental systems and WRRO might be rapidly superceded by university wide developments.

The sample databases we have worked with during the IncReASe project are:

1. An EndNote database, Philosophy Department, University of Leeds

2. RefBase database, Computing Science Department, University of Sheffield

3. Publications Database, Department of Information Studies, University of Sheffield

4. Test import from University of Leeds Publications Database (ULPD)

Summary of database import work.